Under minimum supervision, this position is responsible for assisting with day-to-day operations of the office and providing direct support to the Executive team. This job requires independent judgement and initiative on assignments that are time sensitive in nature.

· Work closely and proactively with the Administration team.

· Back-up for the reception desk and other miscellaneous administrative tasks.

· Document preparation, drafting correspondence, typing, scanning, data entry.

· Help with filing and sorting correspondence.

· Help prepare Payment Requisitions

· Help maintain the fundraising database updated.

· Prepare communications, such as emails, fundraising invoices, thank you letters, and other correspondence.

· Help setting up meetings, and reordering supplies.

· Help translating documents.

· Respond to and resolve administrative inquiries and questions.

· Perform special assignments as needed and assist with organizational events.

Qualifications: High school graduate, BA preferred. Minimum one year experience as an office assistant, or similar role. Attention to detail. Proficient at MS word and Excel. Bilingual/Bicultural in English/Portuguese; possess great organizational and time management skills; verbal and communication skills; ability to manage multiple assignments and set priorities. Excellent interpersonal and computer skills.

Starting salary range commensurable with experience and education: $24.00 to 27.00/hour, plus excellent benefit package.

To apply for this position, please send resume and cover letter to:

MAPS Personnel Office
1046 Cambridge St. Cambridge, MA 02139
E-mail: jobs@maps-inc.org
or via fax to 617-864-7621